Thank-You Letters for the Job Search

“Thank you.” A tiny phrase with incredible power. You’ve no doubt heard that it’s a good idea to send thank-you notes on certain important occasions, such as when you receive gifts for a wedding or graduation. Few people realize that thank-you notes also form an important step of the job search process. After a job interview, informational interview, job fair, or networking event, you’ll want to send a thank-you letter to follow up.

Are thank-you letters still necessary?

I know, it seems a bit old-fashioned. The days of Emily Post are long past, and it’s tempting nowadays to think of etiquette as an antiquated ritual. You may wonder if anyone will care – or even notice – if you don’t send thank-you letters. We strongly advise against this way of thinking. Sending a thank-you will never hurt your cause, and in some cases, it can help immensely in the following ways:

  • It shows that you care enough to make an extra effort.
  • It keeps you in the forefront of the recipient’s mind.
  • It gives you one last chance to showcase your passion and enthusiasm.
  • It reminds the recipient of your best skills and accomplishments.
  • It allows you to show off your written communication skills.
  • It puts you ahead of other candidates who didn’t write thank-you letters.

how to write/format a thank-you letter

  • Start  with a Salutation such as “Dear Mr. Smith,” then write the Body of your letter:
    1. Begin the body of your letter by thanking the person for taking the time to speak with you.
    2. Reiterate your interest in the position/company/industry. If possible, refer back to specific information you discussed when you met with them.
    3. Restate a few of your most relevant and impressive skills/accomplishments, so that the person remembers what you have to offer.
    4. End with a call to action that addresses the next steps in your job search process.
  • Include a Closing (something like “Sincerely” or “Yours Truly”), then your Signature.
  • Make sure that your letter doesn’t look crowded. Skip a line after each of the above sections and after each paragraph of the body.
  • If your letter is emailed, make sure your signature includes all of your contact info – name, email, phone, and LinkedIn profile.
  • If your letter is printed, include a Heading with your name and contact info at the top of the page. Also include today’s Date and the Address of the recipient, above the salutation.
  • Be prompt! Send your letter within 24 hours after the meeting. Send a different letter to each person you met with – don’t just email one letter to everyone.

winning example

Dear Ms. Parker:

Thank you so much for taking the time to interview me yesterday for your Project Manager position. After our conversation, I am more convinced than ever that ABC Industries would be the perfect place for me to work. I was especially impressed by your description of the unique solutions your company came up with to address the COVID crisis. I look forward to working with such creative and flexible innovators.

I believe that I would be an asset to your organization. My skills exactly match the job as you described it. With my 7 years of project management experience, much of it managing 30+ people, I have a proven track record of seeing complex projects to completion ahead of time and under budget. I would be delighted to bring these skills to use for your company.

I am looking forward to your decision. In the meantime, if you have any more questions for me, please don’t hesitate to reach out.


Jane Doe

The Career Center is here to help! You can visit us at 7711 Goodwood Blvd for one-on-one assistance with writing your job search letters.

Written by Lynnette Lee